View and export financial statements in Aczen Bilz

Aczen Bilz auto-generates P&L, Balance Sheet, Trial Balance, and Ledgers from your invoices, expenses, and journal entries — no manual work required.

Aczen Bilz builds your financial statements automatically from the invoices you raise, the expenses you record, and the journal entries you post. As soon as a transaction is saved, it flows into the underlying accounts — so your P&L, Trial Balance, and Ledgers are always up to date. You can view each statement directly in the app and export a clean PDF or Excel file whenever you need one.

Available statements

Profit & Loss

The Profit & Loss (P&L) statement shows your revenue, expenses, and net profit for any period you choose. It draws from three sources:

• Paid invoices — counted as revenue from operations
• Purchase bills and expenses — counted as operating expenses, broken down by category
• Journal entries — any additional income or expense lines posted via manual journals

Reading the report

Section	What it shows
Revenue from Operations	Total of all paid invoices in the period
GST Collected	Output GST billed to your customers (informational only)
Expenses by category	Each expense category with amount, GST input credit, and TDS
Profit Before Tax	Revenue minus total expenses
Tax Expense	Estimated tax provision (25%)
Net Profit After Tax	Your bottom line for the period

Filter by date range

You can set a custom start and end date, or use the comparison mode to place two periods side by side. The comparison view shows the percentage change in revenue, expenses, and profit between the two periods.

Use the MIS Report tab inside Financial Statements for a quick month-on-month comparison of this month versus last month, with AI-generated insights.

Trial Balance

The Trial Balance lists every account in your Chart of Accounts alongside the total debits and credits posted to it. It confirms that your books are balanced — total debits must equal total credits.

What you see

Column	Description
Code	The account code (e.g. 1000, 2100)
Account	The account name
Debit	Sum of all debit entries across all posted journals
Credit	Sum of all credit entries across all posted journals

A Balanced indicator appears at the bottom when total debits equal total credits. If you see Not balanced, it usually means a journal entry was saved with mismatched lines — go to Manual Journals to review.

The Trial Balance reflects only posted journal entries. Draft journals do not appear here.

Ledgers

The Ledger view shows a running transaction history for any individual account — similar to a passbook for that account. Select an account from the dropdown and you will see every journal line that touched it, in chronological order, along with a running balance.

What each row shows

Column	Description
Date	The journal date of the entry
Narration	The description entered on the journal
Debit	Amount debited to this account
Credit	Amount credited to this account
Running Balance	Cumulative balance after each entry

The first row always shows the Opening Balance — the balance you set when you created the account in the Chart of Accounts.

Common uses

• Verify all payments received into a bank account
• Check how much has been charged to an expense category over time
• Reconcile a customer or vendor account

Balance Sheet (Schedule III)

The Schedule III Balance Sheet presents your assets, liabilities, and equity in the format prescribed under the Companies Act, 2013. It is generated from your Chart of Accounts and is suitable for sharing with your CA or auditor.

The statement is divided into two sides:

• Sources of Funds — share capital, reserves and surplus, long-term and current liabilities
• Application of Funds — fixed assets, investments, current assets including receivables, inventory, and cash

To generate the Schedule III Balance Sheet, go to Financial Statements → Balance tab and select a financial year. Fill in your company details under the Setup tab first so that the header of the exported PDF is correct.

Income & Expenditure

The Income & Expenditure (I&E) statement is built from your posted journal entries and is commonly used by trusts, societies, and non-profit entities instead of a standard P&L.

It groups journal lines into:

• Income — credits to Income-type accounts
• Expenditure — debits to Expense-type accounts

The surplus or deficit at the bottom of the statement is the net of income over expenditure for the period.

How to access your financial statements

1. Open Financial Statements

   In the left sidebar, click Reports & Analytics → Financial Statements. The page opens on the MIS Report tab showing this month versus last month at a glance.

2. Choose a statement type

   Use the tab bar at the top to switch between MIS Report, Detailed P&L, Trial Balance, Ledgers, Balance Sheet, Income & Expenditure, Receipts & Payments, and Journal Audit.

3. Set your date range or financial year

   For the P&L and comparison reports, select a Start Date and End Date using the date pickers. For the Balance Sheet and formal statements, select a Financial Year (e.g. 2024–25) from the dropdown under the Setup tab.

4. Load the data

   Click Load Data or Fetch. Aczen Bilz pulls your invoices, expenses, and journal entries for the period and populates the statement.

Chart of Accounts

All financial statements are built on top of your Chart of Accounts. Every account belongs to one of five types:

Asset

Cash, bank accounts, trade receivables, inventory, fixed assets, and prepaid expenses.

Liability

Trade payables, GST payable, loans, and any amount you owe to others.

Equity

Capital contributed by the owner, retained earnings, and reserves.

Income

Revenue from operations and other income. Credits to these accounts increase income.

Expense

All operating costs. Debits to these accounts increase expense.

To add or edit accounts, go to Accounting → Chart of Accounts. Each account requires a unique code and a name. You can also set an opening balance when you first set up Aczen Bilz so that your historical data carries forward correctly.

Exporting statements

1. Open the statement you want to export

   Navigate to the relevant tab — for example, P&L, Trial Balance, or Balance Sheet.

2. Click Export or Download PDF

   Each statement has an Export button in the top-right corner. For formal statements (Balance Sheet, I&E, Trial Balance), click Download PDF to generate a print-ready document.

3. Choose your format

   Where available, you can choose between PDF and Excel. The PDF is formatted for presentation and sharing. The Excel file contains the raw data in separate sheets (Summary, Monthly Breakdown, Account Breakdown) for further analysis.

4. Save the file

   The file downloads to your device immediately. The filename includes your company name and the financial year or date range.

Fill in your company details under Financial Statements → Setup before generating a PDF. The setup fields (company name, PAN, CIN, address, director names) are printed in the header and footer of all formal statements.

Performance ratios

The Ratios tab under Financial Statements calculates key financial indicators from your accounts, invoices, and receivables automatically.

Liquidity ratios

• Current Ratio — Current Assets ÷ Current Liabilities. A ratio above 1.5 is generally healthy.
• Quick Ratio — (Current Assets − Inventory) ÷ Current Liabilities. Measures your ability to meet short-term obligations without liquidating stock.
• Working Capital — Current Assets minus Current Liabilities in absolute rupee terms.

Profitability ratios

• Gross Margin — (Revenue − Expenses) ÷ Revenue, expressed as a percentage.
• Net Margin — Net Profit ÷ Revenue. Shows what portion of each rupee of revenue you keep after all costs.
• Return on Equity (ROE) — Net Profit ÷ Total Equity.
• Return on Assets (ROA) — Net Profit ÷ Total Assets.

Efficiency ratios

• Asset Turnover — Revenue ÷ Total Assets. Higher is better.
• Receivable Turnover — Revenue ÷ Trade Receivables. Shows how quickly you collect from customers.
• Payable Turnover — Expenses ÷ Trade Payables.
• Inventory Turnover — Expenses ÷ Inventory Value.

Solvency ratios

• Debt-to-Equity — Total Liabilities ÷ Total Equity. A lower ratio indicates a more conservatively financed business.

Ratio calculations depend on the opening balances and account types set in your Chart of Accounts. If ratios appear incorrect, verify that your bank, receivable, payable, and inventory accounts are assigned the right account types.