Configure your business profile and account settings

Update your business profile, bank details, branding, invoice preferences, and notification settings from one central place in Aczen Bilz.

The Settings page is the control centre for your Aczen Bilz account. From here you can keep your business details accurate for GST-compliant invoices, add bank information that appears on every invoice you send, personalise your documents with your logo, and choose how you want to be notified about deadlines and payments. Changes take effect immediately across all invoices and reports.

Business profile

Your business profile information is printed on every invoice, quotation, and GST report you generate. Keeping it accurate is essential for GST compliance.

1. Open Settings

   In the left sidebar, click Settings. The page opens on the Business tab by default.

2. Fill in your details

   Complete the following fields:

   Field	Notes
   Business name	Legal name as registered
   Owner name	Authorised signatory
   Email	Contact email for your business
   Phone	With country code, e.g. [phone]
   GST number	15-character GSTIN, e.g. 22AAAAA0000A1Z5
   Business address	Full registered address
   City, State, PIN code	As per GST registration

3. Use AI auto-fill (optional)

   If you have your GSTIN handy, enter it in the GST Number field and click Auto-fill. Aczen Bilz uses AI to look up and pre-fill your business name, address, city, state, and PIN code from the GST registry. Review the suggestions and click Use next to any field you want to apply.

   Auto-fill works best when your GSTIN is correctly registered with the GST portal. Always review and confirm the suggested values before saving.

4. Save

   Click Save Business Information. A confirmation message appears when the update is successful.

Bank details

Bank details are displayed in the payment section of every invoice, making it easy for your customers to pay you.

1. Go to the Banking tab

   In Settings, click the Banking tab.

2. Enter your account information

   Field	Format
   Account number	9–18 digits
   IFSC code	11 characters, e.g. SBIN0001234
   Bank name	Full name, e.g. State Bank of India
   Branch name	Optional
   Account holder name	Exactly as it appears on your bank records

3. Save

   Click Save Bank Details. If the account number or IFSC format is incorrect, you will see an inline error message. Correct the value and save again.

Your bank details are stored securely and are only used to populate your invoice PDFs. Aczen Bilz does not initiate any bank transactions on your behalf.

Branding

Add your business logo and digital signature so that every invoice and quotation you send looks professional and on-brand.

1. Go to the Branding tab

   In Settings, click the Branding tab.

2. Add your logo URL

   Paste the publicly accessible URL of your business logo. Aczen Bilz validates the URL and shows a live preview.

   Recommended specifications:

   • Format: PNG or JPG
   • Size: 200 × 80 pixels
   • The URL must be directly accessible (not behind a login page)

   Your logo appears in the header of all invoices and quotations.

3. Add your digital signature URL

   Paste the URL of your signature image. This is placed in the footer of invoices as the authorised signatory signature.

   Recommended specifications:

   • Format: PNG with a transparent background
   • Size: 150 × 60 pixels
4. Save your branding

   Click Save Branding. Changes apply to all new documents immediately. Previously generated PDF downloads are not affected.

Host your logo on a service like Google Drive (with public sharing enabled), Cloudinary, or your own website so that the URL stays stable.

Payments

Configure how you accept online payments from customers. Navigate to the Payments tab in Settings to connect a payment gateway and set your preferred payment link defaults.

Once configured, a Pay Now link is included on every invoice you send, allowing customers to pay directly via UPI, net banking, or cards.

Notification preferences

Aczen Bilz can send you alerts for upcoming GST deadlines, overdue invoices, and payment receipts. To adjust your notification settings, go to Settings → Business and scroll to the Notifications section.

Payment reminders

Get notified when an invoice becomes overdue or when a payment is received from a customer.

GST deadlines

Receive advance reminders before GSTR-1, GSTR-3B, and other filing due dates so you never miss a deadline.

Due date alerts

Stay on top of vendor payment due dates and bills that need your attention.

You can choose to receive alerts by email, SMS, or WhatsApp. Toggle each channel independently in the notification settings panel.