Business analytics and financial dashboard overview

The Aczen Bilz dashboard shows live revenue, expenses, profit, and cash position. Deeper reports cover aging, MIS comparisons, GST summary, and forecasts.

Aczen Bilz surfaces your key financial numbers automatically as you raise invoices, record expenses, and post journal entries. The dashboard gives you a live snapshot the moment you log in. The Reports section goes deeper with monthly breakdowns, aging analysis, cash flow projections, and GST calendars — everything you need to understand how your business is performing and to make informed decisions.

Dashboard overview

The dashboard is the first screen you see after logging in. It is organized into four main metric cards followed by a cash flow chart and an outstanding amounts panel.

Revenue

Total of all invoices raised during the current period. The sub-line shows the total invoice count. Revenue is calculated from all invoices regardless of payment status.

Expenses

Total of all expenses recorded for the period. The sub-line shows the number of expense entries.

Profit

Revenue minus total expenses. Shown in green when positive and red when negative. The sub-line indicates whether your margin is healthy or needs attention.

Cash Balance

An estimated cash position calculated as Revenue + Pending Receivables − Expenses. The sub-line shows the total pending (unpaid) invoice amount.

Cash flow chart

Below the metric cards, a line chart shows net cash flow (inflows minus outflows) over time. You can switch between two views:

• Month view — daily net cash flow for the current month, labeled Monday through Sunday
• Today view — hourly net cash flow for the current day

The chart updates in real time as you add new invoices and expenses. Hover over any point to see the exact inflow, outflow, and net for that period.

Outstanding amounts

The outstanding panel shows:

• Receivables outstanding — total amount owed to you by customers across all unpaid invoices
• Payables outstanding — total amount you owe to vendors across all unpaid bills

Each card shows the rupee total, the number of open items, and what percentage of your total outstanding exposure it represents. Click Receivables or Payables to toggle between the two views.

Key analytics in Reports

Go to Reports & Analytics → Reports & Analysis for deeper analytics beyond the dashboard.

Monthly revenue

A bar chart shows invoice count and paid revenue for each month. You can quickly identify your highest-revenue months and spot seasonal trends.

GST summary

Total Sales

All-time revenue from paid invoices, used as the base for GST calculations.

CGST (9%)

Central GST collected — half of the total GST on intra-state sales.

SGST (9%)

State GST collected — the other half of total GST on intra-state sales.

Total GST

Combined CGST + SGST (or IGST for inter-state transactions). This is the amount due to the government.

The GST summary also breaks down your sales into B2B (business-to-business, GSTIN-verified customers) and B2C (end consumers) categories, which corresponds to the GSTR-1 filing structure.

GST month calendar

A month-by-month calendar view shows GST due dates, filing deadlines, and your GST liability for each period at a glance.

Receivables and payables analysis

Account Receivables

Shows all outstanding customer invoices with the amount remaining, due date, and days overdue. Use this to prioritize collections — the oldest unpaid invoices appear at the top.

Payables Report

Lists all pending vendor bills and what you owe to each supplier. Useful for planning upcoming payments.

Customer aging analysis

Groups outstanding customer invoices into aging buckets: 0–30 days, 31–60 days, 61–90 days, and 90+ days. A high value in the 90+ bucket signals collection risk.

Vendor aging analysis

Groups outstanding vendor payables into the same aging buckets. Use this to avoid late payment penalties and maintain vendor relationships.

Cash flow projections

The Cash Flow Analysis & Projections report provides a 12-week forward-looking view based on your current receivables, payables, and historical transaction patterns. It includes:

• Weekly inflow and outflow forecasts
• Net cash position week by week
• Alerts when projected cash balance drops below a threshold
• Recommendations for payment timing

This report is available under Reports & Analytics → Reports & Analysis → Cash Flow Analysis & Projections.

MIS report (month-on-month comparison)

The MIS (Management Information System) report compares this month with last month across seven key metrics:

Metric	What it shows
Revenue	Invoice revenue for each month
Total Expenses	Total expenses for each month
Net Profit / Loss	Profit for each month
Total Debit	Sum of all debit entries in posted journals
Total Credit	Sum of all credit entries in posted journals
Invoice Count	Number of invoices raised
Expense Entries	Number of expense records created

Each metric shows a percentage change indicator — green for improvement, red for deterioration. You can also click AI Insights to get a narrative analysis of what changed between the two months and why.

The expense category breakdown within the MIS report shows how your spending across categories (e.g. Office Supplies, Travel, Software) shifted between the two periods.

Go to Reports & Analytics → Financial Statements → MIS Report to access this view.

Exporting reports

Every report in Aczen Bilz can be exported for offline use or to share with your accountant.

1. Open the report you want to export

   Navigate to the report — for example, Reports & Analysis or Financial Statements.

2. Click the export button

   Look for the Export, Excel, CSV, or Download PDF button, typically in the top-right corner of the report section.

3. Choose a format

   • PDF — formatted for printing and sharing. Includes your company name and the report period in the header.
   • Excel / CSV — raw data suitable for further analysis in spreadsheet software.
4. Download

   The file saves to your device immediately. File names include the report type and the date range (e.g. profit-loss-2025-04-01-to-2025-04-30.pdf).

You can also email a P&L report directly from the Financial Statements page. Click the Email button next to the Export button, enter a recipient address, and the PDF is sent as an attachment.

Performance report

A dedicated Performance Report is available from the Reports & Analysis page. Click Performance in the top action bar to generate and download a PDF summary of your business performance metrics — revenue trends, expense breakdown, and key financial ratios — formatted for management review or investor presentations.

Plan availability

Feature	Starter	Growth	Scale
Dashboard (Revenue, Expenses, Profit, Cash Balance)	Included	Included	Included
Monthly revenue chart	Included	Included	Included
GST summary	Included	Included	Included
Cash flow projections	Included	Included	Included
Customer and vendor aging	Included	Included	Included
MIS report with AI insights	Included	Included	Included
Financial ratios (Current ratio, ROE, ROA, etc.)	Included	Included	Included
Performance report (PDF)	Included	Included	Included
Advanced period comparison	—	Included	Included
Scheduled email reports	—	Included	Included

If a feature appears greyed out or is unavailable, check your current plan under Settings → Billing. Upgrading from Starter to Growth unlocks advanced comparison reporting and scheduled email delivery.