> ## Documentation Index
> Fetch the complete documentation index at: https://aczen-d43c4738.mintlify.site/llms.txt
> Use this file to discover all available pages before exploring further.

# Expense Intelligence: AI spend analysis in Aczen Bilz

> Expense Intelligence auto-categorizes your expenses, detects anomalies, tracks budgets by category, and surfaces vendor and subscription insights in Aczen Bilz.

Expense Intelligence is the AI-powered analysis hub for everything you spend. Instead of manually sorting receipts and building spend reports at month-end, Aczen Bilz continuously analyzes your uploaded expenses and organizes them across nine specialized views — from cost center allocation to fraud signal detection. The result is a clear picture of where your money is going and where you can cut costs.

## Accessing Expense Intelligence

Navigate to **Expenses → Expense Intelligence** from the main sidebar. The page opens on the Register tab, which shows your full expense log with category tags already applied.

## How auto-categorization works

When you upload or record an expense, Aczen Bilz reads the vendor name and transaction description and automatically assigns a spending category — for example, "Office Supplies," "Travel," "Software Subscriptions," or "Professional Services." You don't need to manually tag each expense.

<Note>
  If an expense is assigned the wrong category, you can correct it directly in the Register tab. Corrections help the system improve over time for your specific vendor list.
</Note>

## What Expense Intelligence shows you

<CardGroup cols={3}>
  <Card title="Register" icon="receipt">
    Your complete expense log with AI-assigned categories, vendor names, amounts, and dates — filterable by period, category, or cost center.
  </Card>

  <Card title="Cost Centers" icon="building">
    Allocates each expense to a cost center or department, giving you a breakdown of spend by team or business function.
  </Card>

  <Card title="Leakage" icon="droplet">
    Identifies spending that falls outside normal patterns — duplicate payments, unusually high vendor charges, or expenses that don't map to any budget line.
  </Card>

  <Card title="Vendor Spend" icon="store">
    Ranks your vendors by total spend over any period, showing concentration and helping you identify where to negotiate better terms.
  </Card>

  <Card title="GST ITC" icon="percent">
    Surfaces expenses that are eligible for GST Input Tax Credit, so you don't miss deductible input tax when filing your returns.
  </Card>

  <Card title="Employee Wallet" icon="wallet">
    Tracks employee expense claims and reimbursements against approved limits, flagging amounts that exceed policy thresholds.
  </Card>

  <Card title="Budgets" icon="gauge">
    Compares actual spend against your set budgets by category and period. Budget guardrails alert you when you're approaching or have exceeded a limit.
  </Card>

  <Card title="Subscriptions" icon="arrows-rotate">
    Identifies recurring subscription charges and groups them by vendor, so you can audit active subscriptions and cancel what you no longer use.
  </Card>

  <Card title="Fraud Signals" icon="shield-exclamation">
    Highlights transactions that show patterns associated with fraudulent or unauthorized spending, such as duplicate amounts, unusual timing, or out-of-policy vendors.
  </Card>
</CardGroup>

## Getting started with Expense Intelligence

<Steps>
  <Step title="Upload or record your expenses">
    Add expenses through the main Expenses page. You can upload receipts, enter transactions manually, or import from a bank statement. Once recorded, they appear in Expense Intelligence automatically.
  </Step>

  <Step title="Review auto-categorized expenses in the Register">
    Open the **Register** tab to see every expense with its assigned category. Scan for any miscategorized items and correct them. Accurate categories make every other tab more reliable.
  </Step>

  <Step title="Check Leakage for anomalies">
    Switch to the **Leakage** tab to see expenses the AI has flagged as unusual. These may be duplicate charges from a vendor, unexpected spikes in a particular category, or transactions without a matching budget line.
  </Step>

  <Step title="Review Vendor Spend to find negotiation opportunities">
    Open the **Vendor Spend** tab and sort by total spend. Vendors where your total annual spend is significant are prime candidates for volume discounts or renegotiated terms.
  </Step>

  <Step title="Audit Subscriptions">
    Go to the **Subscriptions** tab to see a consolidated list of all recurring charges. Cancel any subscriptions for tools or services your team no longer actively uses.
  </Step>

  <Step title="Set budget guardrails">
    In the **Budgets** tab, enter monthly or quarterly spend limits by category. Aczen Bilz will alert you when actual spend approaches or exceeds each limit, so you can act before you overspend.
  </Step>
</Steps>

## Using GST ITC with Expense Intelligence

The **GST ITC** tab is particularly useful at the end of each filing period. It identifies which of your recorded expenses carry GST that is eligible for Input Tax Credit — reducing your net GST payable. Review this tab before filing your GSTR-3B to ensure you're claiming all available credit.

<Tip>
  Make sure vendor GSTIN details are recorded correctly for each supplier. Expenses without a valid GSTIN cannot be matched for ITC eligibility.
</Tip>